Share on:

Privacy policy

Appendix 12 Privacy Policy with Informational Clause to Personal Data Security Policy POL 0013

Daicel Corporation and Daicel Safety Systems Europe sp. z o.o., residing in Żarów, recognise the importance of personal data in an society based on advanced information and communication technologies. In order to ensure proper management of such data, the company hereby introduces this website privacy policy based on the relevant personal data security policy.

Scope of application of the privacy policy

This privacy policy shall apply to the website of Daicel Safety Systems Europe sp. z o.o. available at http://www.daicelsse.com (hereinafter referred to as the “website”).

Personal Data Collector

Due to the fact that you use www.daicelsse.com and functionalities of said website and due to the fact that you have contact with people whose mailboxes are on the daicelsse.com domain, please be advised that Daicel Safety Systems Europe sp. z o.o., residing in Żarów at ul. Strefowa 6 (58-130), recorded in the register of entrepreneurs of the National Court Register (KRS) under number: 0000200661, with a tax ID (NIP) of: 8862753552, statistical no. (REGON): 891525310 (hereinafter referred to as: the “Collector”) is the collector of your personal data.

Contact with the Personal Data Collector

For matters related to personal data processing contact us:

a)      via e-mail by sending the relevant message to: dane.osobowe@dsse.daicel.com.

b)      in writing: by sending the relevant message to us by mail to our seat address.

Purposes, basis, and scope of personal data processing

  1.        Replying to questions, reviewing complaints, applications, and requests for exercising certain rights

If you contact us via e-mail or by phone, we may process personal data with which we are provided, including your full name, contact phone number, e-mail address, and data indicated in the message / during the conversation. You provide such data voluntarily in order to contact us so as to make it possible for us to answer your questions or examine your complaint or application related to exercising your rights. If you do not provide us with such data, we will be unable to contact you and take a decision regarding matters you indicated in your message.

Legal basis: article 6(1)(f) of GDPR,.i.e. our legitimate interests consisting in ensuring reliable contact with clients and business partners, prospective clients and business partners, and other parties contacting us, developing trust-based relations, reliability, and professionalism, and investigating complaints, applications, and requests for exercising the rights of parties contacting us. If we are contacted in connection with a proposal to conclude an agreement, business talks, or the performance of an agreement which has already been concluded, personal data shall be processed under article 6(1)(b) of GDPR.

 

  1.        Review of job applications as part of recruitment process

If you send us job application documents (CV, cover letter) as part of a recruitment process, we may process personal data contained in such documents, including your full name, your address of residence, your e-mail address, your phone number, your career history, your skills and knowledge, your image in the form of a photograph, and other. Personal data indicated in article 221 § 1 of the Labour Code are provided at our request if they are necessary for completing recruitment processes; other such data are provided voluntarily, even though they may be required for completing recruitment processes such as, without limitation, contacting prospective employees and defining their suitability for the position for which an employee is sought. If you fail to provide us with such data, this may make completing the recruitment process impossible.

Legal basis: article 221 § 1 of the Labour Code and article 6(1)(b) of GDPR and, as far as voluntary provision of personal data is concerned – article 6(1)(a) of GDPR (consent to personal data processing).

  1.        Determination of, enforcement of, and defence against claims

We may process personal data submitted to us for determining, enforcing, and defending against claims which may follow from concluded agreements, matters about which we are contacted, and other circumstances which are disputable or may become the subject of a dispute in the future. We may process personal data to the extent necessary to achieve such ends.

Legal basis: article 6(1)(f) of GDPR, i.e. our legitimate interest consisting in determining, enforcing, or defending against claims.

Duration of personal data processing

Data collected via e-mail or during a phone call shall be processed until a query, complaint, or application submitted to the Collector has been resolved or until the subject to which given communication was related is closed or until the end of the effective period of the relevant agreement with the Collector or until steps taken by the Collector at the request of the person whose data are processed have been completed before an agreement is concluded. Under any circumstances, personal data shall be processed for a period of time required to achieve legitimate interests of the Collector, e.g. determining, enforcing, and defending against claims under the agreement, negotiating and handling a query or content covered by a complaint, application, or request, i.e. until the statute of limitation is applied to such claims - unless a longer period of personal data processing follows from commonly applicable provisions of the law.

Personal data obtained from submitted job applications for recruitment-related purposes shall be processed until the recruitment process is over and if the candidate consents to their personal data being processed as part of future recruitment processes - for a period of 6 months from the transfer of their personal data. After said period has expired, personal data shall be processed for a period of time required to achieve legitimate interests of the Collector, e.g. determining, enforcing, and defending against claims connected with the recruitment process, i.e. until the statute of limitation is applied to such claims - unless a longer period of personal data processing follows from commonly applicable provisions of the law.

Recipients of personal data

Personal data undergoing processing may be transferred and disclosed to parties collaborating with the Collector in fulfilling the above-indicated purposes of processing. Such entities shall become recipients of personal data as per GDPR. Recipients of personal data shall be divided into the following categories:

1)    entities rendering IT and ICT services;

2)    legal offices.

Personal data may be transferred to a third party country, i.e. Japan, where the seat of an entity collaborating with the Collector is, within the confines of the international capital group to which the Collector and that entity belong. Personal data shall be transferred as per article 46(2)(c) in conjunction section 5 of GDPR, i.e. on the basis of Standard Contractual Clauses issued under a decision of the European Commission. Each person whose data are processed and transferred to a third country may have access to Standard Contractual Clauses at the Collector’s registered office.

 

Rights of data subjects

Any person whose personal data are processed by the Collector in line with the law, particularly GDPR, shall have the right to:

1)    request access to personal data;

2)    correct personal data, e.g. when they are incorrect or incomplete;

3)    erase or restrict the processing of personal data;

4)    object to the processing of data;

5)    transfer their personal data to another collector;

6)    not to be the subject of decisions taken on the basis of automated data processing, including profiling (we would like to state that such decisions are not taken);

7)    revoke their consent to personal data processing - if the processing of their personal data is carried out on the basis of their consent (please be advised that revoking your consent shall have no impact on the lawfulness of processing which took place under that consent before it was revoked).

In order to exercise any of the foregoing rights, please contact the Collector in the mode provided for in the “Contact with the Personal Data Collector” section.

Please also be advised that you may file a complaint with the President of the Personal Data Protection Office if you believe that personal data processing infringes the law in force, particularly GDPR. We recommend that you contact the Collector before taking such steps in order to receive explanations regarding matters related to the protection of your personal data which you find dubious.